Data protection in schools Compliance made simple
- alexsteele3
- May 8
- 2 min read
With so much personal data flowing through schools – student records, staff info, safeguarding notes – data protection needs to be more than just good practice. It’s a legal obligation.
Between GDPR and the UK Data Protection Act 2018, schools are expected to handle data securely, transparently, and responsibly. But staying compliant doesn’t have to be complicated – especially with the right support.
As a DfE-approved ICT procurement framework, Everything ICT makes compliance simple and stress-free, ensuring your data is protected and your school is prepared.
Understanding your responsibilities
Under data protection law, schools are data controllers, meaning you're responsible for how personal data is collected, stored, used, and shared. Key duties include:
Having a clear legal basis for data use (like consent or public interest)
Collecting only what’s necessary
Implementing strong security measures
Enabling access, correction, or deletion of personal data
Reporting serious breaches to the Information Commissioner’s Office (ICO) within 72 hours
5 Simple steps to safeguard school data
🔹 Appoint a Data Protection Officer A DPO is a legal requirement for most schools. They lead your data protection strategy, oversee audits, and act as your school’s key contact with the ICO.
🔹 Audit your data
Know what you collect, where it’s stored, and who has access. Our pre-approved suppliers support schools with data mapping, risk assessments, and compliance checks.
🔹 Use secure, compliant tech
Outdated systems and poor cybersecurity increase risk. Through our DfE-approved framework, schools can access:
GDPR-compliant cloud storage
End-to-end encrypted communication platforms
Robust firewalls and anti-virus software
Devices with built-in security features
🔹 Train your team
Many breaches happen through human error. Our trusted suppliers offer CPD-accredited GDPR and cyber-awareness training as part of comprehensive ICT support packages.
🔹 Vet your suppliers
Using third-party tools? Make sure they’re compliant too. We provide access to over 250 pre-vetted suppliers, giving you peace of mind.
How Everything ICT can help
We take the stress out of procurement and compliance. Through our DfE-approved framework, you get:
Pre-vetted, GDPR-compliant suppliers
Cost-effective solutions
Education-focused cybersecurity & ICT support
Expert help, from audits to training
Where time and resources are stretched thin, data protection shouldn’t be a burden. By following practical steps and working with our trusted ICT partners, schools can stay secure and compliant – without the stress.
Ready to simplify your school’s data protection strategy?
Talk to us today to see how our framework can help.
