Although it may seem premature to be contemplating summer plans at the beginning of February, when it comes to ICT infrastructure upgrades in schools, planning early can secure preferred installation slots, reduce potential delays and ensure a smoother transition.
Summer is the ideal time for schools to upgrade their ICT infrastructure. With students and staff away, disruption is minimised, creating the perfect window for installations and testing. To fully capitalise on this opportunity, early planning is key.
Our Department for Education (DfE) recommended framework is here to help. We offer personalised, expert procurement support and access to a network of over 200 pre-approved suppliers, ensuring both value for money and compliance.
This article explores the benefits of early planning for summer ICT upgrades and offers practical advice to help schools make the most of this window of opportunity.
Benefit 1: Minimising disruption
Early planning enables schools to schedule ICT upgrades in a way that minimises disruption to staff and students and ensures that the school runs smoothly from day one of the new academic year. By coordinating with suppliers well in advance, schools can ensure that installations are carried out efficiently, with minimal overlap with other summer activities like maintenance work or summer programmes. Our procurement framework ensures that schools can access pre-approved suppliers who are experienced in managing installations with minimal disruption.
Benefit 2: Cost savings
We know that budgeting for ICT upgrades is always a priority for schools, and early planning can help optimise expenditures, avoiding the premium charges that often come with last-minute arrangements. Everything ICT provides access to competitive pricing from a network of over 200 pre-approved suppliers. Our experienced team can also assist schools in structuring lease agreements that offer financial flexibility, such as phased payment plans.
Benefit 3: Enhanced Learning Environment
Well-planned ICT upgrades can transform the learning environment ready for the start of the new academic year. From improved Wi-Fi networks to cutting-edge interactive whiteboards and updated student devices, new ICT tools significantly enhance the teaching and learning experience. Early planning ensures that all installations are tested, staff are trained, and the equipment is fully operational.
“We received prompt and accurate communication throughout. The goods were delivered and installed within weeks for my first request and within the tight budget that we gave. Installation was carried out within the timeframe we were given, and there were no unexpected problems. We are very happy.”
Mandy S – Kirby Academy
Practical advice for planning your ICT upgrades early
Conduct a Needs Assessment
Start by assessing your current ICT setup and identifying areas for improvement. This will help to prioritise upgrades and allocate your budget effectively.
Create a Project Team
Form a project team that includes members from different departments. This team will be responsible for overseeing the planning and installation process, ensuring that all aspects are covered. Engaging a diverse team ensures that various perspectives are considered, leading to a more comprehensive upgrade plan. EICT offers dedicated project managers to support schools throughout the procurement process, from initial planning to final implementation
Set Clear Objectives
Define your goals, whether it’s improving internet speeds, enhancing classroom technology, or boosting cybersecurity. Clear objectives guide decision-making and provide benchmarks for success.
Monitor Progress
Regularly track the progress of the project through team meetings and supplier check-ins. Addressing issues early helps keep the project on schedule.
Early planning for summer ICT upgrades offers numerous benefits, from minimising disruption to achieving cost savings. By starting the planning process in the spring term, schools can ensure a smooth and successful installation, ready for the new academic year. Everything ICT’s procurement framework provides the necessary support and access to pre-approved suppliers, ensuring compliance, value for money, and a seamless upgrade process.
For more information on how Everything ICT can support your school's ICT upgrades, please contact our team today. Take action now and make your summer ICT upgrades a success!